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Google Workspace Cost Calculator

See what your team would pay for Google Workspace versus Microsoft 365, Zoho Workplace, Dropbox + email stack. Side-by-side monthly, annual, and 3-year totals — including our exclusive 10% off code.

No email required. Math runs in your browser. Updated for 2026 pricing.

Up to 300 users for Workspace Business plans.

2 TB per user • Gemini AI included

Outlook, Teams, OneDrive and the Office desktop apps. Most direct competitor to Google Workspace.

Adds desktop Office apps and webinar hosting.

Google Workspace
Business Standard
Gemini AI included
Per user / month (list)$14.00
Per user / month (with 10% off)$12.60
Monthly cost (10 users)$140
Annual cost$1,680
Year 1 with 10% off$1,512
3-year total (with Year 1 discount)$4,872
Microsoft 365
Business Standard
+ Microsoft 365 Copilot
Per user / month$12.50
+ Microsoft 365 Copilot$30.00
Monthly cost (10 users)$425
Annual cost$5,100
3-year total$15,300
Bottom line
You save $3,588/year with Google Workspace
10 users on Business Standard with our 10% off code, vs Microsoft 365 Business Standard + Microsoft 365 Copilot. Over 3 years, that's $10,428 back in your pocket.
Get 10% off Google WorkspaceStart free 14-day trial

Pricing pulled from each vendor's published US small-business plans (annual billing where applicable). Calculator output is an estimate — confirm exact pricing with the vendor before purchase.

How Google Workspace pricing actually compares

On sticker price alone, Google Workspace and Microsoft 365 land within a dollar of each other at every tier. Zoho Workplace is meaningfully cheaper. A Dropbox + Fastmail + Zoom DIY stack is meaningfully more expensive once you add the third-party email host and a video tool. The calculator above uses each vendor's published annual-billing price for their US small-business plans.

Two things move the needle at small-business scale:

  1. AI is bundled with Google Workspace. Gemini is included in every paid Workspace plan since 2025. Microsoft 365 Copilot is a separate $30/user/month add-on. For a 10-person team, that's $3,600/year on Microsoft for the same AI you already have on Workspace.
  2. Year 1 has a 10% discount on Workspace. Our promo code stacks on top of monthly or annual billing. On Business Standard, that's $16.80/user back in Year 1 — $168 on a 10-person team. Get the code here.

The calculator handles both of these explicitly. The 3-year total assumes the discount applies to Year 1 only, which matches how the code works — so the long-term math is conservative.

Frequently asked questions

How does this calculator work?
Pick your team size and a Google Workspace plan, then choose a competitor and the plan tier you'd buy from them. The calculator multiplies each vendor's per-user price by your headcount, applies our 10% discount to Google Workspace's first year, and shows monthly, annual, and 3-year totals side by side.
Where does the pricing data come from?
All prices come from each vendor's published US small-business plans on annual billing — Google's workspace.google.com/pricing, Microsoft's Microsoft 365 business comparison, Zoho's Workplace pricing, and Dropbox's Business plans. We pull list prices, not promotional discounts, so the calculator is a like-for-like comparison.
Why does the calculator add a Copilot line for Microsoft 365?
Google Workspace bundles Gemini AI into every paid plan at no extra cost. Microsoft 365 charges $30/user/month extra for Microsoft 365 Copilot — so a fair comparison adds that line. You can toggle it off if AI is not part of your evaluation, but for any team that wants AI assistance in their suite, the apples-to-apples cost on Microsoft is the plan price plus Copilot.
How accurate is the 10% discount?
Our 10% promo code applies to your first year of Google Workspace on any Business plan (Starter, Standard, or Plus). The calculator applies it only to Year 1 — so the 3-year total reflects 12 months of discounted pricing plus 24 months at list. Get your code on the discount page.
Does this include the Google Workspace free trial?
No — the calculator shows what you would pay after the free trial. Every paid Google Workspace plan includes a 14-day free trial with no credit card required, so your real Year 1 spend is roughly two weeks less than the number shown.
What if my team is bigger than 300 users?
Google Workspace Business plans cap at 300 users — above that you need Workspace Enterprise, which is custom-priced. The calculator caps the user input at 300 for that reason. Contact Google Sales for an Enterprise quote.

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